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1. General Information:

Embassy of India, Brasilia, Brazil on behalf of the President of India invites tender in “Single Stage Two Bids (Technical & Financial Bid) System” on Fixed Price Lump-sum basis for the above- mentioned work.

Tender Publishing Date	14 August 2025
Tender Document Downloading date	14 August 2025
Pre bid meeting date & time	25 August 2025 (at 1100 hours – all interested bidders are requested to attend)
Tender submission closing date and time	06 September 2025 at 1700 hours
Technical bid opening date and time	07 September at 1500 hours
Financial bid opening date and time	07 September at 1600 hours

2.                  Documents for Tender

The following documents are attached for submission of tender documents:

Annexure A:       Invitation and Instruction to Bidders
Annexure B:       Technical Eligibility Criteria
Annexure C:       Terms and Conditions
Annexure D:       Scope of Work / Details of requirement of services
Annexure E:        List of Gardening Equipment to be Supplied by Contractor
Annexure F:        Performance Security
Annexure G:        Financial Bid

3.                  Issue, Receipt and Opening of Tender Document

(i)  Receipt of Tender Documents
The Tender documents, as mentioned above, may be obtained free of cost and may be downloaded from Central Procurement Portal https://eprocure.gov.in/cppp/ and also the official website of the Embassy of India, Brasilia at under Tenders.
(ii)  Submission of Tender
(a)          The Tender shall be submitted before 1700 hours on or before 06 September 2025 preferably in English at Embassy of India, Brasilia (at the address below): -
Mr. Suraj Ananta Jadhav, Head of Chancery
Embassy of India, Brasilia SES 805 Lote 24, Asa Sul Brasilia, Distrito Federal


CEP – 70452-901, BRAZIL
(b)          Any Tender received after the tender submission closing date and time will not be considered. Technical Bid shall be opened on the 05 September 2025 at 1500 hours.
(c)          The Tender shall remain valid for a period of One Hundred Eighty (180) days from the last date of submission or any extended period.

(d)          Mode of submission of Tender: The Tender shall be submitted in sealed envelopes as described below:
Envelope “A” - Superscribed as “Technical Bid Documents”
Envelope “B” - Superscribed as “Financial Bid Document” along with the EMD
(e)         Any technical bid containing a financial proposal or disclosing the financial quotation for the service shall be rejected.

4.             Opening of Tender

(a)          The tenders shall be opened in the Embassy of India, Brasilia office at the address given above. The bidders may send their representatives on the stipulated date for opening of tender.
(b)          Envelop ‘A’ containing Technical Documents shall be opened in the presence of representatives of bidders, and referred to the ‘Tender Evaluation Committee’ of the Embassy.
(c)          After evaluation of Technical Documents, a list of qualified bidders will be prepared by the Embassy. Qualified bidders will be informed about acceptance of their technical bid, and a date for opening the financial bid for the technically qualified bids would be 07 September at 1600 hours.
(d)          The ‘Financial Bid’ shall be opened at the notified time, date and place in presence of bidders or their representatives.

5.             Award of Work

(a)            The financial bids opened in presence of the representatives of the company shall be further evaluated by the ‘Tender Evaluation Committee’.
(b)            A letter of ‘Award of Contract’ shall be issued to the successful bidder, whose bid is found to be lowest and whose bid has been finally accepted.

6.             Earnest Money Deposit (EMD)

(a)         The firm is required to deposit 3% of the quoted amount along with the Financial Bid Document as EMD.

(b)          The estimated cost of the tender would be approximately R$ 3,60,000.00 per annum.

7.             Period of Contract


(a)                  The contract period would initially be for a period of One year.

(b)             The contract would be extendable on year to year basis for another two years on same terms & conditions and charges subject to satisfactory services and mutual consent.

(c)               There will be no mid-term escalation in the rate of the contract during the full contract period of total 3 years (initially for a period of one year extendable on year to year
basis for another two years).

8.                  Other information

(a)               Embassy will not to give a reason for the rejection of any Tender.
(b)               The tenderer, whose bid is accepted shall be issued a letter to ‘Award the Work’.
(c)               The tenderer will be required to submit a list of full details of services of green space management proposed to be deployed during the contract period within 7 days from the issue of award of work.
(d)               The Tenderer will also be required to sign the ‘Terms and Conditions’ of the agreement for green space management.
(e)               If a firm quotes Nil charges/consideration, the bid shall be treated as unresponsive and will not be considered.